IT Portfolio Value Management Administrator

Categories Other
Salary Market Related
Location Western Cape
Job Information

Job Spec

Our Client in Cape Town requires a IT Portfolio Value Management Administrator for a contract role. The successful candidate will perform all administrative functions and provide extensive support to the IT Portfolio Value Manager concerned with the management of Programme and Project budgets and costs. Some responsibilities will be providing support to the PMO in the implementation of project, program and portfolio processes as it relates to Portfolio Value Management and ensuring that the Value management templates are updated and that the changes are communicated to all stakeholders when documents are changed or added.

Qualifications

Essential:

  • Business/Project Administration Diploma (3 years)

Experience

Essential:

  • Experience in Project Administration (3 – 5 years)
  • Experience controlling project budgets (3 – 5 years)
  • Proven track record of previous exposure to Projects and Project deliverables
  • Experience in using productivity suite (Google G-Suite or Microsoft Office), project management tools, and portfolio management software

Responsibilities

1. Provide support to the PMO in the implementation of project, program and portfolio processes as it relates to Portfolio Value Management

2. Ensure that the Value management templates are updated and that the changes are communicated to all stakeholders when documents are changed or added

  • Oversee the upkeep of project documents to ensure that they are fit for use

3. To support the IT Portfolio Value Manager with the following:

  • Managing and coordinating the funding of individual Information Technology projects and programmes/portfolios
  • Consult with management and review project and programme/portfolio proposals to determine funding limitations
  • Provide a framework for analysing, planning and executing portfolio value management throughout the Organisation’s group
  • Analyse and report on cost, risk and benefits associated with the implementation of IT initiatives
  • Support with the creation of the technology roadmap by compiling budget proposals for the portfolio
  • Collaborate with and work across various departments to gather and understand the varying perspectives on a project/programme and its cost implications
  • Facilitate the annual IT projects budgeting process with Business Engagement Managers and IT portfolio leads
  • Report on project/programme and portfolio budgets and forecasting
  • Provide support to the business with regards to project budgets and funding

4. Project and Program manager support

  • Provide assistance and perform maintenance of budget documentation and templates in the PMO document repository including project financial reports and project budgets
  • Providing responses to ad hoc requests for information on project costs
  • Assisting with the administration and management of project provisions
  • Coordinating project forecasting (costs) and management of project budgets
  • Acting as a link between the Project Management team and the Finance team as and when required

5. PMO Office admin including but not limited to:

  • Management and communication of diaries
  • Assist with induction and on-boarding of PMO-, project- and program staff

6. Timesheet Administration:

  • Running reports on the timesheet system as and when requested
  • Assisting with generating reports for resource time and expenses against projects

Knowledge and Skills

  • Knowledge of project management methodologies, tools and techniques
  • Good knowledge of the Retail business environment
  • Knowledge of best practices and industry standards for portfolio management
  • Knowledge of budgeting processes
  • Financial administration skills
  • Strong detail, accuracy and quality orientation
  • Strong communication (verbal and written) and interpersonal relationship skills, and ability to engage and communicate effectively across diverse audiences
  • Excellent and effective organisational and administrative skills; planning and time management
  • Ability to multitask and prioritise, working on a number of projects simultaneously
  • Good problem solving skills
  • The ability to understand and support the needs of diverse projects across an organisation

System/Technology toolset experience:

Essential:

  • MS Project, PPM, Power BI and Office
  • Google Business Tools: Sheets, Docs, Slides as well be able to navigate between team drives, folders, etc.

If you have not heard from us after 2 weeks, please consider your application unsuccessful.

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